Required Notices

Each school division must annually notify the parents of each student in grades five through eight of the division’s criteria and process for enrollment in advanced or accelerated mathematics, including automatic enrollment and parental opt-out, as set forth in the division’s adopted policy; the mathematics courses available within the school division; the importance of middle school mathematics coursework; and the impact of middle school mathematics coursework on the high school mathematics coursework sequence.

King George County Schools handles such notifications on an individual student basis.

Parents have the right to review any audio-visual materials that contain graphic sexual or violent content used in any anti-bullying program. Prior to the use of any such material, the parent of a child participating in such a program is provided written notice of the parent’s rights to review the material and the right to excuse the child from participating in the part of such program utilizing such material.

King George County Schools does not use sexual or violent content in any anti-bullying program.

In compliance with the U.S. Environmental Protection Agency (EPA) Asbestos Hazard Emergency Response Act (AHERA), King George County Schools performed inspections of our facilities to identify all asbestos containing building materials. The results of the original inspection findings and Asbestos Management Plans are on file with the Operations and Maintenance Department. Please visit the Operations and Maintenance webpage to view the AHERA reports.

The EPA requires King George County Schools to perform surveillance of the asbestos materials every six months and is continually inspected by work environment every 3 years.

At least once each school year, King George County Schools provides written notice to employees, building occupants, and legal guardians that the Asbestos Management Plan is available for inspection and inform them of asbestos inspections, response actions, and post-response action activities, including periodic reinspection and surveillance activities that are planned or in progress.

A copy of this annual notice is maintained with the school’s Asbestos Management Plan.

Current copies of all division policies and regulations are available on Diligent Community. Printed copies of school division policies and regulations are available to citizens who do not have online access.

After the school division’s annual budget is approved by the appropriating body, the school board publishes the approved budget on the division's website, visit our Finance webpage to view the budget information. Printed copies are also available for citizens upon request.

King George County Schools participates in the National School Lunch Program and School Breakfast Program and notifies parents/guardians and the public about the availability of such programs benefits and information about the application process. Families can apply online for free and reduced meal benefits by completing the application on the division’s School Nutrition webpage. A printed application for Free and Reduced Price Meals is included in every student's annual registration packet and is available at each school office. This information is included in the Student and Family Handbook. 

In accordance with federal civil rights laws and the U.S. Department of Agriculture (USDA) civil rights regulations and policies, the school division is prohibited from discriminating on the basis of race, color, national origin, sex (including gender identity and sexual orientation), disability, age, or reprisal or retaliation for prior civil rights activity. 

Each school cafeteria receives at least two inspections per year. The most recent inspection is posted in each cafeteria in public view.

At the beginning of each school year, King George County Schools shares the Code of Student Conduct, the compulsory attendance law and information about parental responsibility and involvement requirements with parents/guardians through the Student and Family Handbook that is included in every student's annual registration packet and is available at each school office. The Student and Family Handbook can also be viewed on the Families webpage.

The estimated average cost per pupil can be found on the Finance webpage.

At the beginning of each school year, King George County Schools shares information about our counseling programs, including information on ways parents may limit their child’s participation in such programs, with parents/guardians through the Student and Family Handbook that is included in every student's annual registration packet and is available at each school office. The Student and Family Handbook can also be viewed on the Families webpage.

At least 30 days prior to course registration deadlines, King George County Schools notifies parents of middle and high school students of enrollment deadlines and provides information on the process for requesting changes to the student’s course selections.

King George County Schools handles this notification through the counseling office of each school.

King George County Schools notifies the parents of rising juniors and seniors about (1) graduation requirements according to the standards for accreditation, and (2) any remaining requirements for their child to complete before graduation. Parents of students who fail to graduate or meet graduation requirements, and who are under 20 years old as of August 1 of the school year, are also informed of their child's right to a free public education. For English Learners, this notification includes information about their right to a free public education, in accordance with state law.

The counseling office at the high school addresses these requirements on an individual basis with students and parents.

Additionally, parents of students with disabilities who have an IEP and fail to meet graduation requirements are informed of their child's right to a free and appropriate education until age 21. This notification is included in each student's IEP as part of the required transition plan starting at age 13, along with annual notices of parental rights addressing eligibility.

Students and their parents are notified of the availability of dual enrollment; advanced placement classes; career and technical education programs, including internships, externships, apprenticeships, credentialing programs, certification programs, licensure programs, and other work-based learning experiences; the International Baccalaureate program; and Academic Year Governor's School Programs.

Students and parents are also notified of the division’s agreement with a community college in the Commonwealth to enable students to complete an associate's degree or a one-year Uniform Certificate of General Studies concurrent with a high school diploma.

The division publishes this information within the Middle School Program of Studies and the High School Program of Studies.

Beginning in the middle school years, students are counseled on opportunities for beginning postsecondary education and opportunities for obtaining industry certifications, occupational competency credentials, or professional licenses in a career and technical education field prior to high school graduation. Such opportunities will include access to at least three Advanced Placement courses or three college-level courses for degree credit. Students taking advantage of such opportunities are not denied participation in school activities for which they are otherwise eligible. Wherever possible, students are encouraged and afforded opportunities to take college courses simultaneously for high school graduation and college degree credit (dual enrollment).

During the annual individualized education program (IEP) planning process prior to any year in which a student with a disability who is enrolled at King George high school is entering the 11th or 12th grade, the IEP team provides the student’s parent written notice of the student’s rights and obligations relating to dual enrollment courses, consistent with the model notice made available by the Board of Education, including detailed information on the process for ensuring the student is receiving both free and appropriate public education pursuant to the Federal Individuals with Disabilities Education Act (20 U.S.C. § 1400 et seq.) as a student enrolled in King George high school. 

Prevention and awareness resources for eating disorders are included in the Student and Family Handbook and can also be found on the Families webpage.

View our Health Services webpage for more information.

King George County School’s written procedures to follow in emergencies are outlined in the Student and Family Handbook and discussed with staff and students in the first week of each school year. The Student and Family Handbook can be found on the Families webpage.

King George County Schools completes all required emergency and safety drills in accordance with state law.

School divisions receiving federal funds to provide a language instruction educational program must inform the parents of English Learners of the reasons for the identification of their child as an English Learner in need of placement in a language instruction program, as well as the details of the division's language instruction program and information pertaining to parental rights.

King George County Schools sends home a letter to all parents of ESOL (English for Speakers of Other Languages) students including the details required by federal law, either in the first 30 days of school or within two weeks of entry into the program during the school year. For more information about our support programs for English Learners, please visit our English Language Learner Education webpage.

King George County School's policy regarding student fees and the fee schedule is provided to parents annually in the annual registration packet and is available online.

The School Board annually reviews and approves school fees. Through such review, the Board tries to minimize the financial impact on students participating in specific courses or programs. Each year, school fees are reviewed and updated to reflect current program costs.

King George County Schools provides parents/guardians and adult students notice of their rights to inspect and review education records, amend education records, consent to disclosure of personally identifiable information in education records, and file a complaint with the U.S. Department of Education. This is included in the Student and Family Handbook.

School Board Policy JO: Student Records, details the rights of parents and eligible students under FERPA and defines the categories of information the school division designates as directory information.

King George County Schools posts the name and contact information of its FOIA officer on its Public Information webpage.

King George County School's comprehensive plan for gifted students can be found on the Gifted Services webpage. Printed copies are also available upon request.

For any high school credit-bearing course taken in middle school, parents may request that grades be omitted from the student's transcript and the student not earn high school credit for the course in accordance with policies adopted by the local school board.

The counseling office at King George Middle School addresses this requirement on an individual student basis. This information is also available in the Student and Family Handbook.

The VDOE Virtual Learning guidelines can be found on the VDOE website.

Each division must provide public notice of the educational rights of homeless students enrolled in the division. The notice, which must be in a manner and form understandable to homeless students and their parents/guardians, shall be disseminated in places where homeless students receive services.

Information is included in the Student and Family Handbook. Posters are displayed at each school in public areas and locations where student registration typically takes place. Informational flyers are distributed to community agencies such as churches, social services, homeless shelters, food banks, and other organizations where homeless families may receive service. 

King George County School's privacy policy can be found in the footer of every webpage on the division website.

Every school must provide to parents the learning objectives to be achieved at their child's grade level.

In elementary school, the objectives can be found on the Academics webpage. In middle and high school, this requirement is met by providing students with a syllabus for each of their courses.

King George County Schools notifies parents of enrolled students with at least 24 hours notice before the school conducts any lock-down drill. This notice is not required to include the exact date and time of the lock-down drill.

Prior to the administration of any NAEP assessment, King George County Schools informs parents of children selected to participate in the assessment that their child may be excused from participation for any reason, is not required to finish any authorized assessment, and is not required to answer any test question. Further, King George County Schools makes reasonable effort to inform parents and the public of their right of access to assessment data, questions, and complete and current assessment instruments of any NAEP assessment, excluding personally identifiable information and questions that may be reused in the future.

Divisions must notify students, parents, employees, and others, including, in some instances, professional organizations that have contracts with the school board, that they do not discriminate on the basis of race, color, national origin, sex, disability, age, or genetic information.

King George County School's Notice of Nondiscrimination addresses the Office of Civil Right's Combined Notification requirements and states, in part, "King George County Schools does not discriminate on the basis of race, color, national origin, sex, disability, or age in its programs and activities and provides equal access to the Boy Scouts and other designated youth groups." The Notice of Nondiscrimination and contact information for King George County Schools Compliance Officers can be found in the Student and Family Handbook and the Public Information webpage. 

King George County Schools distribute their parental involvement policy to parents of students in Title I programs in schools that receive Title I funds.

King George County School's provides annual notice on its Career & Technical Education webpage to enrolled high school students and their parents of the availability of the postsecondary education and employment data published by the State Council of Higher Education and the opportunity for such students to obtain a nationally recognized career readiness certificate at a local public high school, comprehensive community college or workforce center.

The PPRA requires school divisions to provide notice of their policy controlling the administration of surveys on certain sensitive topics, including political or religious beliefs and behavior involving sex or illegal conduct. Divisions also must notify parents of the dates during which certain activities may occur, including activities involving the collection, disclosure or use of students' personal information; the administration of any survey concerning sensitive information; or any non-emergency, invasive physical examination, or screening.

This information is included in the Student and Family Handbook. See Policy JOB: Administration of Surveys and Questionnaires for more information. 

School boards must provide information developed by the office of the Virginia Attorney General to students regarding laws governing the prosecution of juveniles as adults for the commission of certain crimes. Such information is addressed on the Office of the Attorney General's Virginia Rules website, specifically under the topic Criminal Law Basics. This information is provided in the Student and Family Handbook. See Policy KNAJ: Relations with Law Enforcement Authorities for more information. 

School boards must report to the public the actual pupil/teacher ratios, by school, in elementary, middle and high school classrooms across the division. King George County Schools annually reports class size data each fall on the Public Information webpage.

King George County Schools provides notification in the Student and Family Handbook to parents that they will release the names, addresses, and telephone numbers of secondary students to all recruiters or institutions of higher education that request them unless parents (or eligible students) specifically request that this information not be released.

King George County Schools provides an "opt out" option through the counseling office.

Divisions that receive Title I funds must prepare and disseminate specified information to parents. While federal law refers to this information as a “report card,” the Virginia Board of Education uses the term “School Quality Profile.” The Virginia Department of Education posts the information required by federal law in online School Quality Profiles, which provide information about student achievement, college and career readiness, program completion, school safety, teacher quality, and other topics of interest to parents and the general public.

View the King George County Schools School Quality Report or select an individual school.

King George County Schools notifies parents or guardians within 30 calendar days of each school year, the importance of securely storing any prescription drug as well as the responsibility to safely store any firearm in the household. The parental notification is posted on the Safe Storage in Households webpage.

A copy of bus rider safety rules shall be sent to parents at the beginning of the school year. The information shall include a request that parents or their designee accompany their young children to and from the bus stop.

King George County Schools must provide parents with scoliosis education information or conduct annual scoliosis screenings for students in grades five through ten.

King George County Schools provides parents with scoliosis education information in the Student and Family Handbook. King George County Schools does not screen students for scoliosis.

Each school board shall post information distributed by the Virginia Department of Education (VDOE) describing educational and other services available through the Virginia School for the Deaf and the Blind, the Virginia Department for the Deaf and Hard-of-Hearing, and the Virginia Department for the Blind and Vision Impaired to the parents of those students who are identified as deaf or hard of hearing or visually impaired.

Such resources are available on the VDOE's Sensory Disabilities website.

Every school board must annually notify the parent of each student enrolled in the school division of the availability of information in the Sex Offender and Crimes Against Minors Registry and the location of the website. The Sex Offender and Crimes Against Minors Registry can be accessed online through the Virginia State Police website.

King George County Schools notifies parents in writing at least thirty days prior to the use of any instructional materials with sexually explicit content. The notice (i) specifically identifies the instructional materials with sexually explicit content, (ii) informs parents of their right to review such instructional materials, and (iii) informs parents of their right to have their child use, in a non-punitive manner, alternative, instructional materials that do not include sexually explicit content.

Notice is provided within the syllabus of the class in which with sexually explicit materials will be used. Additionally, parents are notified via email if a title on the division list of sexually explicit material will be used in their student's class. 

A division list of sexually explicit material can be found on the Parental Notification of Instructional Materials webpage.

Each division must conduct a public awareness campaign (also known as a child find program) to inform the community about special education programs and services.

King George County Schools maintains an active and continuing child find program designed to identify, locate and evaluate those children residing in the division (birth to age 21, inclusive) who are in need of special education and related services. More information can be found on the Special Education webpage.

At the beginning of each school year, each school shall provide to the parents or guardians of its students the notice to students in all grade levels of all requirements for Standard Diploma and Advanced Studies Diploma and the board’s policies on promotion and retention as outlined in 8VAC20-132-30.

This information is included in the King George High School Program of Studies and Middle School Program of Studies.

At the beginning of each school year, every school must provide to parents or guardians a copy of the Standards of Learning applicable to their child’s grade or course requirements and the approximate date and potential impact of the child’s next SOL testing.

The current list of division tests can be found on the Assessment and Accountability webpage. State expectations for student learning and achievement can be accessed through the Virginia Department of Education's Virginia SOL Assessment Program website.

Schools that receive Title I funds must provide parents individual reports regarding their student's level of achievement and academic growth on the state's academic assessments, if applicable and available, as soon as practicable after the assessment is given.

King George County Schools handles such notifications on an individual student basis.

Virginia school divisions are required to notify all families in the division in the case of a school-connected student overdose.

In the case of a school-connected student overdose, King George County Schools will notify the parent of each student enrolled in the relevant public elementary or secondary school via email within 24 hours of the earlier of (i) law enforcement or medical personnel confirming a school-connected student overdose or (ii) the school principal having knowledge of a suspected school-connected student overdose. The notification will include access to information and resources about opioid use and drug prevention programs.

Parents have the right to review any audio-visual materials that contain graphic sexual or violent content used in any anti-bullying or suicide prevention program. Prior to the use of any such material, the parent of a child participating in such a program is provided written notice of the parent’s right to review the material and the right to excuse the child from participating in the part of such program utilizing such material.

King George County Schools does not use any sexual or violent content in any suicide prevention program.

Divisions that receive Title I funds must notify the parents of each student attending any school receiving Title I funds that the parents may request, and the division will provide, information regarding the professional qualifications of their child's classroom teachers. Further, school divisions are required to send notifications to parents in Title I schools if their children are taught four or more weeks by a teacher who is not properly licensed in Virginia to teach the class to which the students are assigned.

King George County Schools handles all such notifications on an individual student basis. Information regarding the professional qualifications of the division's teachers may be obtained through King George County Schools Human Resources.

Divisions that receive Title I funds shall notify the parents of each student attending any school receiving Title I funds that parents may request, and the division will provide, policy information regarding student participation in any assessments mandated by the state or division, including information about the parental right to opt a child out of an assessment, where applicable. Additionally, divisions that receive Title I funds will widely publicize information on each assessment required by the state or division.

This information is provided in the Student and Family Handbook. The current list of division tests can be found on the Assessment and Accountability webpage. State expectations for student learning and achievement can be accessed through the Virginia Department of Education's Student Assessment webpage.

Every school division must annually provide educational information to parents of students in grades K-12 regarding the health dangers of tobacco and nicotine vapor products.

Notification is provided annually in the Student and Family Handbook. Educational information can be found on our Families webpage.

Divisions that have 403(b) retirement plans must notify employees about the plan at least once per year.

Notification is provided annually to King George County Schools employees. To learn more about retirement benefits for employees, please contact Human Resources or view our Human Resources webpage.

Divisions must inform the public about the content and implementation of the local school wellness policy. Divisions must also inform the public about progress toward meeting the goals of the policy and compliance with the policy through a triennial assessment.

The triennial assessment can be found on the School Nutrition webpage.

The School Board must notify parents of each student enrolled in a middle or high school selected for participation in the survey of student health risk behaviors that their child may be randomly selected to participate in the survey unless the parent denies consent for the student's participation in writing prior to administration of the survey. Parents also have the right to review the survey prior to its administration.

Notice is provided in the Student and Family Handbook. In addition, if King George County Schools is selected by the state for participation, parents will be notified in advance and provided an opportunity to review the survey and opt-out prior to survey administration. 

King George County Schools posts notices describing the non-discrimination provisions of the ADA in each school and the school board office where notices are customarily posted.

King George County Schools posts notices providing information regarding the law’s prohibition on age-based discrimination and its procedural requirements. The notification also must identify by name or title, address, and phone number the employee responsible for coordinating its compliance efforts, including investigation of any complaints in each school and the school board office where notices are customarily posted.

King George County Schools provides notice of alternatives to animal dissection in the syllabus of relevant classes.

All school boards in Virginia shall prominently post the Bill of Rights of the Constitution of the United States in a conspicuous place in each of their schools for all students to read.

The Bill of Rights is posted in a noticeable place in each school in the division.

A notice must be posted in each school regarding suspicion of child abuse or neglect and subsequent reporting.

In each of its schools, King George County Schools posts the Virginia Department of Social Services (VDSS) poster, A Guide for School Employees to Recognize and Report Child Abuse, which includes the VDSS toll-free child abuse and neglect hotline.

Prior to the adoption of the division’s comprehensive plan (referred to by King George County Schools as “strategic plan”) or revisions thereto, the plan or revisions must be posted on the division’s website, and a hard copy of the plan must be made available for public inspection and copying. Each school board must present a report to the public by November 1 of each odd-numbered year on the extent to which the objectives of the division’s comprehensive plan have been met during the previous two school years.

On February 14, 2022, King George County Schools adopted a new strategic plan, A Bridge to Excellence. More information about the plan and its development process can be found on the division's Strategic Plan webpage.

Each division that receives federal grant funds must publish a statement notifying employees that the unlawful manufacture, distribution, dispensation, possession, or use of a controlled substance is prohibited in the division’s workplace and specifying the actions that will be taken against employees for any violations. Each employee engaged in the performance of the grant must be given a copy of the statement.

All employers covered by the Fair Labor Standards Act (FLSA), including school divisions, must post a notice explaining the Act in a conspicuous place in all of their establishments so as to permit employees to readily read it.

In each of its schools and facilities, King George County Schools posts a copy of the FLSA Minimum Wage poster, Employee Rights Under the Fair Labor Standards Act, the contents of which are prescribed by the Wage and Hour Division of the U.S Department of Labor.

Each employer of 50 or more employees shall post, in conspicuous places on the premises of the workplace, a notice regarding Employee Rights and Responsibilities Under the Family and Medical Leave Act.

Each employer must post, in conspicuous places on the premises of the workplace, a notice prepared or approved by the U.S. Secretary of Labor regarding the federal minimum wage law.

In each of its schools and facilities, King George County Schools posts a copy of the FLSA Minimum Wage poster, Employee Rights Under the Fair Labor Standards Act, the contents of which are prescribed by the Wage and Hour Division of the U.S Department of Labor.

All school boards in Virginia shall prominently post the statement, “In God We Trust,” the National Motto enacted by Congress in 1956, in a conspicuous place in each of their schools for all students to read.

In accordance with the Acts of Assembly of 2002, the National Motto is posted in a noticeable place in each school in the division.

King George County Schools posts information regarding online courses and programs available through the division on the Virtual Academy webpage.

School boards must post in a conspicuous location, and include in any employee handbook, information concerning an employee’s rights to reasonable accommodation for known limitations related to pregnancy, childbirth, or related medical conditions. Such information must also be directly provided to new employees and to any employee within 10 days of such employee’s giving notice to the employer that she is pregnant.

View the Office of the Attorney General's Virginia Human Rights Act Reasonable Accommodations for Pregnancy.

Virginia law requires employers to post in conspicuous locations, and include in employee handbooks, information concerning an employee’s rights to reasonable accommodations for disabilities. The Office of Civil Rights within the Office of the Attorney General authored the following notice for employers to use in order to meet this requirement: Virginia Human Rights Act Reasonable Accommodations for Disability.

King George County Schools provides this disability discrimination information directly to new employees at the beginning of their employment and to any employee within 10 days of the employee giving notice to the employer that the employee has a disability.

Employers are required to provide employees with notice of their rights, benefits and obligations under USERRA. Employers may provide the notice by posting Your Rights Under USERRA where employee notices are customarily placed, or employers may provide the notice to employees in other ways that will minimize costs while ensuring that the full text of the notice is provided.

All employers in Virginia, including school divisions, must post all notices related to unemployment insurance furnished by the Virginia Unemployment Commission. State law requires that such notice, in the form of the Virginia Employment Commission Notice to Workers, be posted in a place visible to all workers.

School divisions must post, at a location frequented by employees, the Workers' Compensation Notice prepared by the Virginia Worker's Compensation Commission as notice of compliance with the provisions of the Virginia Workers' Compensation Act.

Before the King George County School Board approves its budget for submission to the appropriating body, the board must hold at least one public hearing to hear the views of the citizens. Public notice of the hearing must be given at least seven days before the hearing in a newspaper having a general circulation in the division.

Public notice of the hearing will be given at least seven days in advance in The Free Lance Star newspaper.