New Student Registration

General Enrollment Information


King George County Schools is transitioning to a new online PowerSchool Enrollment System for new students in the 2022-2023 school year. The current registration process will remain in place for students enrolling for the current 2021-2022 school year. Please read the sections below carefully for the year you are enrolling your children. 

Kindergarten Age Requirements

For new kindergarten students, children must turn 5 years old on or before September 30 of the kindergarten year.

Preschool Programs

If your child will not meet kindergarten age requirements, your child may be eligible for one of our preschool program options. For more information about our Early Childhood Special Education Services, Peer Model, or Head Start and VPI classes, please call 540-775-8639. Head Start and VPI applications can be found at: https://wgeclc.fxbgschools.us/head-start/application

Variance Requests

  • Students must register with the school that is zoned for their residence. If you aren't sure which school your home is zoned for, please call the Transportation Department at 775-3870 or view the School Attendance Zone map on the KGCS Transportation webpage or view the King George County GIS School Locator to enter your address. 

  • Variance applications (click here) for non-employees are available on the division website. Requests must be submitted by June 3, 2022.

  • Variance determinations are based in part on class size. Decisions will be made after July 1. If you have questions about variances, please contact Stacey Hilderbrand at 775-5833 x 8605.

Instructional Model

KGCS provides in-person instruction full-time, 5 days a week. There are no virtual options for the 2022-2023 school year. 

Students enrolled in KGCS' partnership with Virtual Virginia for the 2021-2022 school year will be scheduled for in-person classes in KGCS for 2022-2023. Please contact your child's school counselor if you have any questions regarding your child's 2022-2023 schedule. 




New Student Enrollment for 2022-2023 School Year
(Next School Year)

King George County Schools is transitioning to a new online Student Enrollment System for all new students enrolling for the 2022-2023 school year. Read all instructions carefully before proceeding. 

STEP 1. Gather Supporting Documents

These documents must be provided prior to your final in-person registration appointment. Some documents can be uploaded in the applicable sections of the Online Enrollment process during Step 2. Each item must be submitted as a single PDF. If you are unable to upload in the Online Enrollment system, email documents to the following registrar based on your child's grade level for the 22-23 school year:  

Grades K-5: Tammy Groves at [email protected]
Grades 6-8: Megan Sullivan at [email protected]
Grades 9-12: Kelley Cox at [email protected]

Please include the subject line "New Student Registration - last name" and put your child's last name in the email. 

  • Proof of Residency in King George - See below for additional information. 

    In order to attend King George County Schools, students and their parent(s)/guardian(s) must be bona fide residents living in King George County. This means the family lives and sleeps in King George County. All documents must be current, valid, and reflect the address being used to enroll the student. In some circumstances, additional documentation may be required.

    Documentation must include one of the following PRIMARY DOCUMENTS: 

    • homeowner/mortgage verification to include mortgage statement, deed, ratified sales agreement; and/or rental agreement/lease;

    AND one of the following SECONDARY DOCUMENTS: 

    • real estate tax bill/statement, homeowner's/renter's insurance, current utility bill or letter of account from utility company (gas, electric, or water only).

  • Student Medical Information - Commonwealth of Virginia School Entrance Health Form (4 pages total)

    • Part I - Health Information Form - This page is completed by the parents and is required for all new students.
    • Part II - Certification of Immunization - This page is completed by a physician and is required for all new students. Click here for more information.
    • Part III - Comprehensive Physical Examination Report - These pages are completed by a physician and are required for all students enrolling in grades K-5. This must be dated on or after August 10, 2021.


These documents must be provided prior to your final in-person registration appointment. After submitting the Online Enrollment in Step 2, email these documents to: 

Grades K-5: Tammy Groves at [email protected]
Grades 6-8: Megan Sullivan at [email protected]
Grades 9-12: Kelley Cox at [email protected]


Please include the subject line "New Student Registration - last name" and put your child's last name in the email. 

  • Grade Report from previous school - Transcript (MS/HS) or report card (ES/MS); KGCS will request all other documents directly from the previous school at the time of enrollment. 

  • Copy of student IEP or 504 - If applicable; KGCS will receive an official copy from the previous school, but it is helpful to review prior to enrollment to schedule any meetings or services as soon as possible. 

  • Custody Papers - If applicable; If someone other than a biological parent named on the birth certificate enrolls the child, we must have proof of custody or legal guardianship before proceeding. Powers of Attorney (exception: active duty military under Title 10, United States Code, § 1044b), notarized guardianship papers, petitions for custody, and other similar documents are not accepted for enrollment in Virginia. Custody must be adjudicated with the courts prior to enrollment. 


These original documents must be provided during your final in-person registration appointment. You must bring them with you to your scheduled appointment because they must be verified in person by the registrar. Copies, uploads, or electronic versions are not acceptable. 

  • Original Birth Certificate - Copies are not acceptable. If you need a new birth certificate in Virginia, information can be found at the Virginia Office of Vital Records. DMV is also able to assist in obtaining birth certificates. 

  • Parent/Guardian Government issued picture ID - Examples include passport, driver's license, military ID card. This is to verify the identity of the enrolling parent.



STEP 2. Pre-Register Online in the PowerSchool Enrollment System
Register online

After gathering all supporting documents, click here PowerSchool Enrollment System to Create an Account. After you Create an Account, save your username and password! We do not have access to this information. Follow the instructions to login using your new account and complete the information on the registration screens. The information you provide must match the information on the supporting documents exactly (legal name, address, etc.). 


STEP 3. Schedule In-Person Final Registration Appointment

Final registration appointments are scheduled on a first-come, first-served basis after all of the above documents are received. Walk-in registrations are not available.  

After you have completed the online registration in the PowerSchool Enrollment System, you will be contacted via email to schedule an in-person appointment to complete the registration process. Next steps for the in-person appointment will be included in the email. Please make sure the parent email you include in the PowerSchool Enrollment System is correct and up-to-date, and that you check it frequently, including Spam and Junk mail folders for emails from [email protected] 

Kindergarten appointments will begin after April 15. Appointments for Grades 1-12 will begin after June 1. 


If you need technical help in the PowerSchool Enrollment System, click on the "Help" button on the top right hand corner of the registration screen. 

If you have questions specific to your child's registration, please contact your registrar: 

Grades K-5: Tammy Groves at [email protected]
Grades 6-8: Megan Sullivan at [email protected]
Grades 9-12: Kelley Cox at [email protected]

If your family is in transition, active duty military, or has other extenuating circumstances that you believe meet the requirements for enrollment in Virginia, or you have questions the 
registration process in general, please contact the Supervisor of Student and Family Services at [email protected] 

In all email correspondence, please include the subject line "New Student Registration - last name" and put your child's last name. 

New Student Registration for 2021-2022 School Year
(Current School Year)

The information below does not apply to students enrolling for the 2022-2023 school year. Please see above. 

  1. Pre-Registration: If you are enrolling a student for the current 2021-2022 school year, the new student registration process will begin online by completing the Pre-Registration Form (click here). 

    After completing the pre-registration form, you will receive an automatic email of your responses. Do not lose this email. You will need it to make any changes, such as email addresses or phone number. 

  2. Appointment Scheduled: After families complete the Pre-Registration Form, they will be contacted by division staff to schedule a registration appointment. We anticipate most families will be contacted within two weeks and we appreciate your patience. Appointments will be held virtually to the extent possible. Walk-in registrations cannot be accommodated at this time.

     

  3. Registration Packet: Prior to the registration appointment, families will complete the New Student Registration Packet (click here). Families can print the documents and handwrite the information or complete the fillable forms on the computer. You will give this directly to your school during your Registration Appointment. 

     

  4. Supporting Documents: Families will collect the required documents on the Welcome to School Checklist. The registration packet and supporting documents can be emailed, faxed, or mailed to the school. You will receive more information from division staff when you are contacted to schedule your appointment. Supporting documents include:

     

    • Proof of Residency in King George 

      In order to attend King George County Schools, students and their parent(s)/guardian(s) must be bona fide residents living in King George County. This means the family lives and sleeps in King George County. All documents must be current, valid, and reflect the address being used to enroll the student. In some circumstances, KGCS may request additional documentation. 

      Documentation must include one of the following PRIMARY DOCUMENTS: homeowner/mortgage verification to include mortgage statement, deed, ratified sales agreement; and/or rental agreement/lease;

      AND one of the following SECONDARY DOCUMENTS: real estate tax bill/statement, homeowner's/renter's insurance, current utility bill or letter of account from utility company (gas, electric, or water only).

    • Original Birth Certificate 

      Copies are not acceptable. If you need a new birth certificate in Virginia, information can be found at the Virginia Office of Vital Records. DMV is also able to assist in obtaining birth certificates. 

    • Parent/Guardian Government issued picture ID

      Examples include passport, driver's license, military ID card. This is to verify the identity of the enrolling parent.

     

    • Grade Report from previous school

      Transcript (MS/HS) or report card (ES/MS); KGCS will request all other documents directly from the previous school at the time of enrollment.

    • Copy of student IEP or 504 (if applicable)

       

    • Custody Papers (if applicable)

      Powers of Attorney, notarized guardianship papers, and other similar documents are not accepted for enrollment in KGCS. Custody must be adjudicated with the courts prior to enrollment.

  5. Registration Appointment: Appointments will be held virtually to the extent possible. The registration packet and supporting documents will be reviewed for accuracy and completion. Additional information will be collected as needed for individual student needs.

If you have questions regarding the registration process for the current 2021-2022 school year, please contact your child's school directly. Please include the subject line "New Student Registration - last name" and put your child's last name. 

King George Elementary: [email protected]
Potomac Elementary: [email protected]
Sealston Elementary: [email protected]
KGMS: [email protected]
KGHS: [email protected]




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